Inbox Zero Faster: Apple Mail Keyboard Shortcuts

One of the best things to keep up on your email productivity is learned shortcuts to your chosen email application. For me, that's Mail. While not a comprehensive list, there are a lot of keyboard shortcuts I use to minimize my time spent dealing with email. Instead of organizing them by the menu you'll find them in, I've listed them below in an order that makes sense when naturally navigating email.

Creating/Formatting/Sending

  • New Message: Command + N
  • Save (as Draft): Command + S
  • Save As: Shift + Command + S
  • Bcc Address Field: Option + Command + B
  • Reply-To Address Field: Option + Command + R
  • Attach Files: Shift + Command + A
  • Send Mail (from Drafts folder)/Send Again (from Sent Items folder): Command + D
  • Reply: Command + R
  • Reply All: Shift + Command + R
  • Forward: Shift + Command + F
  • Redirect: Shift + Command + E
  • Mark/Unmark As Unread: Shift + Command + U
  • Mark/Unmark As Junk: Shift + Command + J
  • Flag Email: Shift + Command + L
  • Archive: Control + Command + A
  • Move to "Inbox" Again: Option + Command + T
  • Apply Rules: Option + Command + L
  • Show Fonts: Command + T
  • Show Colors: Shift + Command + C
  • Make Rich Text: Shift + Command + T

Reading

  • Get New Mail: Shift + Command + N
  • Open Message: Command + O (Enter/Return works just as well)
  • Close Window: Command + W
  • Close All Windows: Option + Command + W
  • New Viewer Window: Option + Command + N
  • Quick Look Attachments: Command + Y
  • Print: Command + P

Navigation

  • Show Message List: Shift + Command + M
  • Show Deleted Messages: Command + L
  • Erase Junk Mail: Option + Command + J
  • Hide Favorites Bar: Option + Shift + Command + H
  • Enter Full Screen: Option + Command + F
  • Minimize: Command + M
  • Message Viewer: Command + 0
  • Address Panel: Option + Command + A
  • Activity: Option + Command + 0

You can customize any of these commands to your liking by editing them in the Keyboard preference pane. I've chosen to replace the Command + D for sending an email with Command + Enter. It's a much easier for me and makes more sense (it's similar to the Control + Enter shortcut found in MS Outlook).